10 top tips on a Good Property Inventory

  1. An inventory is a legal document and its content should be thorough. This is in the interests of the tenant and the landlord. It is important for both the landlord and tenant to be in agreement regarding the condition of the property at the start of the tenancy, this avoids any discrepancies at the end of the tenancy.
  2. The inventory should have the names of landlord, tenant and any other interested parties such as a guarantor or housing association who may have paid for the deposit.
  3. The inventory report should have a list of contents, guidance notes and information about the report so the tenant is aware of their obligations during the tenancy.
  4. Essential information such as the property details, full address, type of property, meter readings, keys, security and safety information must be provided in detail and backed up with photo evidence where appropriate.
  5. The general condition of the property overall is required, for example, cleaned to a professional standard or dirty requires cleaning.
  6. The property needs to be listed internally and external with descriptive text and photographic evidence of the condition. Highlighting any areas of concern or brakeage. The report needs to follow the same format so listing the room clockwise or anti-clockwise.
  7. Highlighting any areas of concern or damage with writing and photos. Photos are to support the text and would not count as evidence for a dispute if on its own.
  8. The external condition is just as important as the internal. List the layout and condition of the garden, grounds or parking area, where it is in location to the property. Additional photos support the text if it is overgrown, neatly kept boards or how many bins it has.
  9. Ideally the tenant should initial each page and the pages should be numbered so that additional pages can’t be added at a later date.
  10. Finally a signed declaration by the tenant and the inventory clerk to state the report is a true record of the property on the date agreed.